Job expirat
We are recruiting for a position of Office Manager for our client, a multinational company that deals with the manufacturing and marketing of office products.
Responsibilities:
• Assistance to the General Manager;
• Keeping contact with company suppliers;
• Recording office expenditure and managing the budget;
• Organizing the office layout and maintaining supplies of stationery and equipment;
• Manage the distribution of company owned assets such as mobile phones, SIM cards, laptops etc.;
• Maintaining the condition of the office and arranging for necessary repairs;
• Manage and develop the relationship between the company and the facilities management of the office building;
• Sales and Marketing support for implementing various activities on the Romanian market;
• Acquisition of in-depth familiarity with the products;
• Receive, process and confirm orders as required by customers;
• Administration of the B2B ordering portal, along with Logistics Manager and IT;
• Reply to customer inquiries about stocks, delivery terms and other requested information;
• Prepare order confirmations and notify customers about ordered items not on stock and their expected arrival date;
• Recommendation of substitute products to replace items not available on stock;
• Provide accurate information to customers about products, offers and promotions;
• Computerized data entry into Axapta System;
• Keeping contact with Hungarian Customer Service and Logistics departments, notify any system errors, etc.;
• Immediate notification about faults in the IT systems to the Country Manager / IT provider / Logistics Manager, depending on the situation;
• Keeping contact with the accounting service provider for a good information flow between the two companies;
• Maintenance of invoice records, credit control reporting for all customers;
• Process on line payments in ING;
• Account Receivable and Payable booking and checking;
• Supporting Senior Finance Manager in different tasks.
Requirements:
• 2 years experience on a similar position would be a plus;
• Faculty Degree;
• Advanced knowledge in using MS Office tools (especially Excel);
• English at a proficient level, spoken and written;
• Flexible, determined and well organized person.
We are a small friendly company with a personal approach to recruitment. We endeavor to treat all of our candidates how we ourselves would wish to be treated and we make every effort not to waste your time or make any false promises of work that we cannot deliver upon.
