Job expirat
Job role:
Initiates, coordinates, and executes administrative support to the European Sales manager and his team
Responsibilities:
• Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy and arranges conference calls.
• Composes, types, and distributes professional correspondence(s), memos, E-mails and faxes, using individual initiative and as assigned.
• Proactively establishes, and maintains highly organized filing system; files correspondence and other records for easy access and retrieval.
• Coordinates calendars and schedules meetings, ensuring all parties are informed of and kept abreast of schedule changes.
• Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.
• Conducts research; compiles and types statistical reports; prepares presentation material.
• Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
• Orders and maintains supplies; coordinates equipment maintenance.
• Performs general clerical duties including but not limited to orders/maintains supplies; coordinates equipment maintenance; filing, copying, faxing, and mailing
• BA in Foreign Languages /Communication Studies/Business Administration in Foreign Languages
• Excellent spoken and written English
• Excellent administration, secretarial, communication, data management and interpersonal skills.
• Advanced PC skills – MS Office Suite, Excel, Word, Access, Powerpoint, Outlook
• Excellent telephone manner, with the ability to communicate at all levels
• Proficient prioritization skills with the ability to meet deadlines
• Ability to work independently
• Flexibility, high levels of customer focus
• Self-motivated and adaptable
• Understand and communicate complex instructions
With sales approaching $23 billion, Xerox (NYSE: XRX) is the world’s leading enterprise for business process and document management. Its technology, expertise and services enable workplaces – from small businesses to large global enterprises – to simplify the way work gets done so they operate more effectively and focus more on what matters most: their real business. Headquartered in Norwalk, Conn., Xerox offers business process outsourcing and IT outsourcing services, including data processing, healthcare solutions, HR benefits management, finance support, transportation solutions, and customer relationship management services for commercial and government organizations worldwide. The company also provides extensive leading-edge document technology, services, software and genuine Xerox supplies for graphic communication and office printing environments of any size. The 140,000 people of Xerox serve clients in more than 160 countries.
