Job expirat
• Provide full administration support to the CMS Capability Lead
• Be conversant with the business and activities of the team in order to liaise effectively with internal and external customers
• Complex and multiple diary management
• Email management
• Arrange, coordinate and prepare for meetings and workshops for Management Team as well as one off events
• Plan and organise travel arrangements including pre trip approvals, booking travel and accommodation and collating itineraries
• Provide weekly and monthly reporting information
• Administering the expenses process
• Acting as a point of contact for the team, answering queries where possible and signposting as required
• Maintain an effective follow-up system and ensure timely response on action items
• Support the HR processes as required, included performance appraisal recruiting, annual leave and absence tracking
• Support the ordering process, raising POs and tracking assets
• Support the internal communication strategy
• Manage and co-ordinate Round Table process and Knowledge Briefings
• Perform independent assignments and/or projects in line with Management Team Objectives
• Other duties as required
• BA in Foreign Languages /Communication Studies/Business
Administration in Foreign Languages
• Excellent spoken and written English
• Second European Foreign Language an advantage
• Excellent administration, secretarial, communication, data management and interpersonal skills.
• Advanced PC skills – MS Office Suite, Excel, Word, Access, Powerpoint, Outlook
• Excellent telephone manner, with the ability to communicate at all levels
• Proficient prioritisation skills with the ability to meet deadlines
• Ability to work independently
• Flexibility, high levels of customer focus
• Self motivated and adaptable
• Understand and communicate complex instructions
With sales approaching $23 billion, Xerox (NYSE: XRX) is the world’s leading enterprise for business process and document management. Its technology, expertise and services enable workplaces – from small businesses to large global enterprises – to simplify the way work gets done so they operate more effectively and focus more on what matters most: their real business. Headquartered in Norwalk, Conn., Xerox offers business process outsourcing and IT outsourcing services, including data processing, healthcare solutions, HR benefits management, finance support, transportation solutions, and customer relationship management services for commercial and government organizations worldwide. The company also provides extensive leading-edge document technology, services, software and genuine Xerox supplies for graphic communication and office printing environments of any size. The 140,000 people of Xerox serve clients in more than 160 countries.
