Job expirat
Brief description
The position of administrative assistant consists of being responsible for providing administrative and clerical services in order to ensure effective and efficient operations.
Tasks
• Answer phone calls and direct calls to appropriate parties or take messages;
• Attend meetings to record minutes;
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors;
• File and retrieve corporate documents, records, and reports;
• Greet visitors and determine whether they should be given access to specific individuals;
• Make travel arrangements for executives;
• Open, sort, and distribute incoming correspondence, including faxes and email;
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work;
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software;
• Read and analyse incoming memos, submissions, and reports to determine their significance and plan their distribution.
Qualifications and requirements
• A 4-year bachelor degree;
• Ability to give full attention to what other people are saying, and to actively look for ways to help people;
• Ability to adjust actions in relation to others' actions, and to manage own time and the time of others.
Competencies (in order of importance)
• Integrity — Job requires being honest and ethical.
• Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
• Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
• Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Concern for Others — Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
Lines of communication
• Reports to Chief of Staff and to CEO
Working conditions
• Full time, 40 hours a week, Sun-Thu.
Institutie financiara